301-72.100—What must my travel accounting system do in relation to common carrier transportation?
Your system must:
(a)
Authorize the use of cash in accordance with § 301-51.100 or as otherwise required;
(b)
Correlate travel data accumulated by your authorization and claims accounting systems with common carrier transportation documents and data for audit purposes;
(c)
Identify unused tickets for refund;
(d)
Collect unused, partially used, or downgraded/exchanged tickets, from travelers upon completion of travel;
(e)
Track denied boarding compensation from employees;
(f)
Identify and collect refunds due from carriers for overpayments, or unused, partially used, or downgraded/exchanged tickets; and
(g)
Reconcile all centrally billed travel expenses (e.g., airline, lodging, car rentals, etc.) with travel authorizations and claims to assure that only authorized charges are paid.